Operations Assistant

Job description

______________________________________________________________________ Role : Operations Assistant Priority Location : LATAM / SA Working Hours : 8AM - 5PM PST Salary Range : $1,500 - $2,000 Type of contract : Full-Time Type of job: Remote About the Company: Our client is a growing restoration and field services business based in California, operating within a larger franchise network. Currently, the business consists of a dedicated team of seven field crew members, with the owner remaining deeply involved in day-to-day operations. Following a major spike in activity after the recent Los Angeles fires, the business has experienced accelerated growth and increased operational complexity. The owner now finds themselves heavily buried in administrative work—such as invoicing, collections, estimate preparation, and data management—limiting their ability to focus on business development and scaling. They are looking to bring on their first dedicated offshore team member to streamline operations, improve back-office efficiency, and create operational leverage. This role will initially support a workload closer to 0.5 FTE, with the expectation to rapidly scale into a fully utilized, long-term full-time position. About the Role: As the Operations & Admin Coordinator , you will take full ownership of critical operational, financial, and administrative functions. You will play a key part in helping the owner step away from repetitive tasks so they can refocus on business development and company growth. This is a heavily process- and data-driven role. You will manage large volumes of information with extreme accuracy, coordinate invoicing and collections, prepare estimates within Xactimate, and clean extensive inventory datasets (sometimes exceeding 10,000 items) received from the field teams. If you are highly analytical, systems-oriented, and love bringing order to operational chaos, this is an excellent opportunity to become a core operational partner in a…