Executive Assistant to Founder, HR & Operations

Job description

Most Executive Assistant roles are about managing someone else's calendar and inbox. This one goes further: you'll take real ownership of financial admin, contracts, hiring support, and the founder's day-to-day. The things that need to get done right and on time, every time, without being chased. If you want a role with real trust and real responsibility, not just task-following, but not "reinvent how the company works" either, this is built for that. About the employer the employer helps ecommerce brands grow through Conversion Rate Optimization (CRO), A/B Testing, and Meta Ads media buying. We're growing fast enough that a lot of day-to-day operational work: invoicing, contracts, scheduling, hiring admin, has been sitting with the founder longer than it should. This role exists to take that off his plate, reliably. What You'll Do Financial & Contract Administration • Run the invoicing cycle and monthly payroll process • Prepare and send client and employee contracts from existing templates • Handle payment follow-ups • Specific scope and autonomy here are discussed as part of the interview process Communication & Calendar • Manage inbox and Slack, triage what needs the founder's attention vs. what doesn't • Manage the calendar: book calls, protect focus time, keep things organized • Daily and weekly check-ins to keep everything on track Hiring Support •…