Executive Assistant

Job description

Executive Assistant – Executive Support, Calendar & Operations Full-Time | Remote | U.S. Business Hours About the Role At the employer, one of our clients is hiring a highly organized and proactive Executive Assistant (EA) to provide high-level administrative and operational support to senior leadership. This role goes beyond calendar management. You’ll act as a trusted partner to executives, helping manage schedules, communications, travel, meetings, priorities, and day-to-day operational execution . If you’re proactive, polished, detail-oriented, and comfortable working in a fast-paced executive environment, this role is a strong fit. What You’ll Own Calendar & Executive Support • Manage complex executive calendars across multiple time zones • Coordinate meetings, appointments, events, and scheduling priorities • Resolve conflicts and proactively protect executive time • Manage changing priorities with urgency and accuracy Communication & Correspondence • Manage and prioritize executive inboxes and requests • Draft and proofread professional emails, memos, and communications • Liaise with clients, vendors, employees, and external stakeholders • Handle confidential information with discretion Meetings & Follow-Up • Prepare agendas, briefing notes, talking points, and meeting materials • Coordinate Zoom and other meeting logistics • Take meeting notes and track…